1. The Need for a Mobile DMS

In the fast-paced GT market, staying ahead of the competition requires more than just a great product. Secondary Order Processing & Primary ordering are critical to ensure your products reach customers quickly and effectively. This is where a Distribution Management System (DMS) becomes indispensable. A robust DMS enables businesses to manage sales, inventory, and distribution channels, providing the visibility and control required to optimize operations and maximize profitability.

1.1 Key Benefits of DMS :

✅ End-to-End Sales & Distribution Automation – Streamlines primary and secondary sales processing, reducing manual work.

✅ Real-Time Order Processing – Ensures faster order fulfillment with automated invoicing.

✅ Inventory & Stock Visibility – Prevents overstocking and stockouts at Primary Distributors.

✅ Scheme & Discount Management – Penetrates & Automates promotional offers, discounts, and schemes for upselling.

✅ Seamless Distributor & Retailer Connectivity – Improves communication between Factory, distributors, and retailers.

✅ Mobile Accessibility for Field Sales Teams – Allows sales representatives to check real time stock before placing order, and update reports on the go.

✅ Data-Driven Decision Making – Provides dashboards and reports for sales performance, stock movement, and demand forecasting.

✅ Automated Billing & Payment Tracking – Reduces errors and speeds up financial transactions.

✅ Scalability & Customization – Adapts to business growth, multiple locations, and industry-specific needs.

Mobile DMS

However, many businesses still struggle with manual processes, fragmented systems, and outdated software, leading to inefficiencies such as delayed deliveries, stockouts, unproductive sales teams, and poor visibility into distribution performance. A modern Mobile DMS can address these challenges, but not all solutions are created equal.

1.2. Why Dealers Are Reluctant to Implement a DMS

Despite the clear benefits, many dealers and distributors hesitate to adopt a DMS. Some of the common reasons include:

  1. Cost Concerns: Many believe implementing a DMS requires significant upfront investment.
  2. Complexity: Traditional DMS platforms are often seen as overly complicated, requiring extensive training and IT expertise.
  3. Resistance to Change: Dealers accustomed to manual processes may resist transitioning to a digital system.
  4. Data Privacy: Concerns about data privacy and security can make distributors wary of adopting a technology-driven solution.
  5. Inflexibility: Many existing DMS platforms fail to cater to the unique needs of specific industries or distribution models.

These barriers highlight the need for a DMS solution that is cost-effective, user-friendly, and adaptable to varying business needs. Enter BETs Mobile DMS—a game-changer in the world of distribution management.

2. How Mobile App DMS Is a Game Changer

BETs Mobile DMS addresses the pain points of traditional desktop based systems and revolutionizes the way distributors manage their operations. Here’s how:

  • Accessibility Anytime, Anywhere: With a mobile-first approach, BETs Mobile DMS allows Primary Distributor to manage operations like Primary Ordering to factory, Secondary Invoicing, Stock overview, Goods Return management on the go, ensuring real-time updates and seamless communication.
  • Integrations: Multiple integrations like WhatsApp, Email, Multiple Payment Gateways, Local Accounting Software, etc. save a lot of time & efforts.
  • User-Friendly Interface: The intuitive design ensures ease of use, even for those with limited technical expertise.
  • Data-Driven Insights: Comprehensive dashboards and reports provide actionable insights, enabling data-driven decision-making to both Brand Owners & Stockholders.
  • Customizable and Scalable: BETs Mobile DMS is built to grow with your business, offering the flexibility to adapt to evolving needs.
  • Real-Time Stock & Order Management – Dealers can view secondary orders, check real-time stock, and place primary orders instantly.
  • Seamless Transactions – View purchase invoices, make payments via UPI, mobile banking, and generate secondary invoices effortlessly.
  • Tally Sync in a Single Click – Ensures smooth financial data integration with accounting software.
  • Fast Claim Settlements – Simplifies and speeds up the process of claim approvals and reimbursements.
  •  Effective Scheme Implementation – Ensures that promotional schemes and discounts are correctly applied on the ground for better sales execution.
  • Quick Onboarding: Minimal training is required to get started, and the system is designed to integrate seamlessly with existing workflows.
  • Workflow Automation: By automating repetitive tasks, the system reduces the workload on distributors and sales teams.
  • Enhanced Collaboration: Mobile accessibility fosters better communication and coordination between factory / warehouses, distributors, sales executives, and retailers.
  • Secure and Reliable: Advanced security features ensure data privacy and system reliability, addressing concerns about trust.

3. BETs Mobile DMS Features

BETs Mobile DMS is packed with features that cater to every aspect of distribution management, empowering distributors to achieve operational excellence:

Mobile DMS

3.1. Primary Ordering Module

  • Time-Controlled & Fully Configurable Order Booking System: The system enables distributors to place orders within a defined time window. It can be fully customized to align with operational needs, ensuring flexibility while maintaining operational control.
  • Distributor-Level Inventory Management: Inventory is automatically managed and updated at the distributor level based on orders placed, returns, and sales, ensuring that stock levels are always accurate..
  • Order History for the Last 45 Days: Distributors can view their order history for the past 45 days, which helps with tracking performance, understanding sales trends, and ensuring that no orders are missed or unfulfilled.

3.2. Goods Variation/Return Management System

  • FIFO-Based Auto GRN Management: The system uses the First-In-First-Out (FIFO) approach for inventory management, ensuring that older stock is processed first, reducing the risk of expired or unsold products.
  • Goods Variation Management (GVN): Tracks variations in goods such as shortages, damages, and excess products, with detailed reasoning to help with returns and stock adjustments.
  • Automatic Credit Note Generation: When goods variations or returns are processed, the system automatically generates credit notes against invoices, ensuring smooth financial operations.
  • Real-Time GRN/GVN Status Updates: Both distributors and admins can view real-time updates on the status of GRNs and GVNs, ensuring transparency and reducing errors.

3.3. Secondary Order Processing

  • View Received Secondary Orders: Distributors can easily view orders received from retailers, making it simple to process and fulfill secondary orders.
  • Supports Batch-Wise or Direct Invoicing: Distributors can invoice in bulk (batch-wise) or individually, depending on the nature of the order.
  • Lost Order Retrieval: If any secondary orders are missed or lost in the system, they can be retrieved and processed in the next invoicing cycle..
  • Automatic Offer Allocation: During invoicing, promotional offers and discounts are applied automatically, ensuring that sales teams do not miss any promotional opportunities.
  • Dispatch Management: A streamlined dispatch system ensures that products are shipped to retailers in a timely and organized manner..
  • Goods Return Management: Manages returns from outlets in an efficient manner, with the ability to track, process, and issue credits accordingly.

3.4. Local Accounting Software Integration

Tally Integration: BETs Mobile DMS can integrate with local accounting software such as Tally, streamlining financial data management, including sales, purchases, payments, credit notes, etc.

3.5. Other Key Features

  • Scheduled Notifications: Distributors can receive important updates or messages about product offers, dispatch statuses, or inventory warnings directly on their dashboard.
  • New Outlet Addition: Distributors can add new outlets to the system seamlessly, ensuring smooth expansion.
  • Sales Team Management: The system allows distributors to create Primary Journey Plans (PJP) for their sales teams, improving field management and sales efficiency.

4. Transforming Distribution with BETs Mobile DMS

Tired of juggling orders, invoices, and stock manually? BETs Mobile DMS transforms distribution management with a mobile-first approach, letting you handle everything on the go. From real-time stock updates to seamless invoicing and payments, it keeps your team in sync.
Say goodbye to paperwork with accounting software and automated claim settlements. Get powerful data insights to make smarter decisions and prevent stockouts. Easy to use and quick to onboard, it scales effortlessly as your business grows.
Experience end-to-end visibility and enhanced collaboration, all while ensuring data security. Revolutionize your distribution process—anytime, anywhere—with BETs Mobile DMS.